KS Insight ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the KS Insight Admin Portal ("Service") at admin.ks-insight.com.
1. Information We Collect
Account Information
When you create an account or sign in, we collect:
- Your name and email address
- Profile photo (if provided by your authentication provider)
- Authentication tokens to maintain your session
Calendar Data
When you connect calendar services, we access:
- Calendar event details (title, time, location, attendees, description)
- Calendar availability and free/busy information
- Task lists and task details (for Google Tasks)
Communication Data
When you connect communication services, we may access:
- Email metadata and content (for scheduling and coordination)
- Meeting links and video conferencing details
- Message history for scheduling-related communications
2. Third-Party Integrations
Google Services
When you connect your Google account, we request access to:
- Google Calendar (read and write access)
- Google Tasks (read and write access)
- Basic profile information (name, email, profile photo)
Google API Disclosure: Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Microsoft Services
When you connect your Microsoft account, we request access to:
- Outlook Calendar (read and write access)
- Basic profile information
Apple Calendar (iCloud)
When you connect your Apple calendar via CalDAV:
- We store your app-specific password securely using encryption
- We access your iCloud calendar events for display and synchronization
Zoom
When you connect Zoom, we request access to:
- Create and manage meeting links
- Access meeting schedules
WhatsApp & SMS
When messaging integrations are enabled:
- We send scheduling notifications and reminders on your behalf
- Message content is used solely for scheduling coordination
Canva
When you connect your Canva account, we request access to:
- Read and create designs in your Canva account
- Read design metadata (titles, thumbnails, modification dates)
- Read design permissions (edit URLs for opening designs in the Canva editor)
- Basic profile information (display name, team ID)
We store OAuth tokens (access and refresh tokens) and your Canva profile identifiers securely in our database. No design data or content is stored locally — designs are fetched on-demand from Canva and displayed in the portal. When you disconnect your Canva account, your token is immediately revoked at Canva and deleted from our systems. We do not use your Canva data for marketing or share it with third parties.
3. How We Use Your Information
We use the collected information to:
- Provide calendar synchronization and scheduling services
- Display your availability across connected calendars
- Create, update, and delete calendar events on your behalf
- Send scheduling-related notifications and reminders
- Improve and optimize our Service
4. Data Storage & Security
- Authentication tokens are stored securely using industry-standard encryption
- Calendar data is fetched in real-time and cached temporarily to provide the Service
- We use Firebase for secure data storage and authentication
- All data transmission is encrypted using HTTPS/TLS
5. Data Sharing
We do not sell, trade, or share your personal information with third parties except:
- With service providers who assist in operating our Service (e.g., cloud hosting)
- When required by law or to protect our rights
- With your explicit consent
6. Your Rights & Choices
You have the right to:
- Disconnect: Remove any connected calendar or service at any time through the dashboard
- Access: Request a copy of your stored data
- Delete: Request deletion of your account and associated data
- Revoke: Revoke access through your Google, Microsoft, or Apple account security settings
When you disconnect a calendar service, we delete the associated authentication tokens within 30 days.
7. Data Retention
We retain your data for as long as your account is active. Upon account deletion or disconnection of services:
- Authentication tokens are deleted within 30 days
- Cached calendar data is deleted immediately
- Account information is deleted within 90 days
8. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last Updated" date.
9. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights, contact us at:
Email: privacy@ks-insight.com
Website: https://ks-insight.com